INTRO TO I.T.

MICROSOFT WORD

INTRODUCTION TO WORD PROCESSING:

A Word processing program is used to produce letters, applications and other documents. Word processing is used to business to generate different documents.

Word Processing package provide tool bar which, display shortcut button to make editing. This package provides word wrap, justification function. In Word Processing package we can bold, underline the text. Text can be inserted or deleted Block-editing tools can be used to move a block of text from one point to another point. Program search function can be used to find user specified word. Default format values are often supplied by the package, but they are easily changed. A Word Processing package may also include a spelling checker. thesaurus merge.

Word Processing Packages are MS - Word, Lotus, Word Pro, Word Star, Word Pad & Word Perfect. These packages can convert all documents to HTML format for publication as Web Pages. End - Users and organisation can use desktop publishing (DTP) software to produce their own printed material that looks professionally published. that is they can design and print their own newsletters, brochures, manuals, and book with several styles, graphics, photo and color on each page. Word Processing packages and desktop publishing packages like Adobe Page Maker is used to do desktop publishing.

DIFFERENCE BETWEEN MANUAL AND ELECTRONIC WORD PROCESSING

MANUAL WORD PROCESSING :-

Type-Writer is used in Manual Word Processing.
Text once write cannot be change.
Text cannot be formatted.
Word wrap function is not available.
Text cannot be deleted.
Text cannot be moved from one location to another location.
Word Processing cannot be find or replace a word.
Spell check function is not available.
We cannot store text.

ELECTRONIC WORD PROCESSING :-

Computer is used in electronic word processing.
Text can be changed easily.
Text can be formatted.
Word wrap function is available.
Text can be inserted or deleted easily.
We can move text for one place to another place.
Word can be find or replace.
Spell check function is available.
We can store text.

SCREEN LAYOUTS or MS-WORD SCREEN LAYOUT or Ms-Word ENVIRONMENT

Ms-Word environment is the different elements of the screen when we load Ms-Word. Which are the following.

Title Bar :-
Title Bar is horizontal area located at the very top of the screen.
Menu Bar :-
The Menu Bar is directly below the title bar and it display different menu. A menu displays a list of command.
Ruler :-
The Ruler is generally found below the main toolbar. The ruler is used to change the format of your document quickly.
Scroll Bar (Horizontal & Vertical Scroll Bar) :-
The Horizontal and Vertical scroll bars; enable you to move up & down or left rigt across the window. To scroll to another part of the document drag the box or click the arrows in the scroll bar.
Status Bar :-
The Status Bar is a horizontal area at the bottom of the document window in Ms-Word.
Tool Bar :-
The Tool Bar is group of picture buttons just below the menu bar; it provides shortcut for running command.
Tool Bar provide shortcuts to menu commands. Tool Bars contain different tools. Tool Bars are located just below the menu bar.
Standard Tool Bar :-
The Standard Tool Bar is used to run commonly used by command by clicking the button available on standard toolbar.
Formatting Tool Bar :-
The formatting tool bar is used to change format of text according to user desires, how he wants and needs.
Drawing Tool Bar :-
With the help of drawing tool bar we can make drawing in Ms-Word. Make different shapes in open document.
Table & Border :-
The Table and border tool bar is used to draw table in open document.
Text Area :-
Below the ruler is text area. You can type your text in text area at the cursor position. Cursor is the insertion point.

MENUS

Menus is a list of command. You can use menus to give Microsoft Word instructions about what you want to do.Menu display a basic command. some of the commands have images next to them so you can quickly associate the command with the image. Most menus are located on the menu bar at the top of the Word Window.

There are total nine menus on menu bar, which are File, Edit, View, Insert, Format, Tools, Table, Windows, and Help. Every menu on bar contains list of commands.

SHORTCUT MENUS

SHORTCUT :-

A shortcut is a quick way to start program or open a file or folder without having to go to its permanent location. Shortcut menu are available when you right-click on icon, text, objects or other items.

Write steps to create a shortcut as follow:

Click right mouse button on desktop
Point to new
Click on shortcut
Type the name and location of the items or through brows button select the location and item or program
Select OK then Next then Finish.

Point to program, click right mouse button and click on create shortcut button.

TOOL BAR

The toolbar is group of picture button just below the menu bar; it provides shortcut for running command.

Toolbar provides shortcut to menu commands. Toolbar contain different tools. Tool-bars are located just below the menu bar.

When you use on menus and toolbar. When you first start Word, the menus and tool-bars display basic commands and buttons. As you work with Word, The commands and buttons that you use most often are stored as personalized settings and displayed on menus and tool-bars.

To look for a button that does not display on a toolbar, click More Button at the end of the toolbar. When you use a button that is not displayed on the toolbar.

CUSTOMIZATION OF TOOLBAR

Customization (Modifying) toolbar :-

You can customize (modify) or create your own toolbar by adding, reorganizing and removing buttons and menus. You can also show, move, and hide tool-bars.

Using the Customizing dialog box :-

You can use the Customize dialog box (Tools menu) to make most changes to menus and toolbar. Some changes require that you perform an action directly on a menu or toolbar while the Customize dialog box remains open. If the dialog box is in the way, you can move it.

Undoing your changes :-

At any time, you can restore the toolbar display to the settings used when you first started Word. To Customize a toolbar follow the following steps:

Click on Tools Menu
Click on Customize
Click on Toolbar tab
Select any toolbar
Select different option from Customize Dialog box.

RESET A BUILT-IN TOOLBAR

On the Tool menu, click Customize, and then click the Toolbars tab.
In the Toolbars box, click the name of the toolbar you want to reset original buttons and menus on.
Click Reset.
In the Reset changes box, select the normal and press OK button.

TO DISPLAY OR HIDE A TOOLBAR

This procedure is used to hide or display a toolbar.

Click on View on Menu Bar.
Point to toolbar.
Check or uncheck any tool bar.

DIFFERENT TOOL BARS

There are different tool bars which are used as follow:

Title Bar :-
Title Bar is horizontal are located at the very top of the screen. On the Title Bar, Microsoft Word display the name of the document you are currently using. At the top of the screen, you should see "Document 1-Microsoft Word" or a similar name.
Menu Bar :-
The Menu Bar is directly below the Title Bar and it displays the menus. A menu displays a list of commands. The menus begins with the word File and continues with Edit, View, Insert, Format, Tools, Table, Windows, and Help. You use the menu to give instructions to the software. Point with your mouse to the menu option and click the left mouse button to the open a drop-down menu. You can now the left and right arrow keys on your keyboard to move left and right across the Menu Bar option. You can use the Up and Down arrow keys to move Up and Down the drop down menu. To select an option, highlight the item on the drop down menu and press enter key.
Status Bar :-
The Status Bar is a horizontal area at the bottom of the document window. Ms-Word; provide information about the current state of what you are viewing in the window. To display Status Bar, click Option on Tool menus, click the view tab, and then select the status bar check box.
The status appears at the very bottom of the screen and provides such information as the current page, current section, total number of pages, inches from the top of the page, current line number and current column number. The status bar also provides options that enable you to track changes or turn on the record mode, the extension mode, and the overtype mode.
Scroll Bar :-
The Horizontal & Vertical Scroll Bars; enable you to move up and down or left right across the window. To scroll to another part of the document drag the box or click the arrows in the scorll bar. The horizontal scroll bar is located above the status bar. The Vertical scroll bar is located along the right side of the screen.

Scroll Key

The Left arrow key is the Horizontal scroll bar is used to move left around the window.
The Right arrow key is the Horizontal scroll bar is used to move right around the window.
The up arrow key in the vertical scroll bar is used to move up in the window.
The down arrow key in the vertical scroll bar is used to move down in the window.
Browse Object in the vertical scroll bar to many Brows Object menu where you can click the item you want to use to browse through active file. To continue browsing through this type of item click previous or next button.

Scroll Boxes
To scroll to another part of the document drag box up or down in vertical scroll bar or drag box left or in Horizontal scroll bar.
Ruler :-
The ruler is generally found below the main tool bars. The ruler is used to change the format of your document quickly. To display the ruler use the following steps:

Click View on the Menu Bar
Highlight the ruler. Press enter to display/hide ruler

TOOL BAR :-

The toolbar is group of picture button, it provide shortcut for running command.

Toolbar provide shortcut to menu command. Toolbars contain different tools.

WORKING WITH FILES

CREATE, OPEN, SAVE, RENAME AND CLOSE DOCUMENT

CREATE DOCUMENT:-
CREATE (NEW) (Ctrl+N)
This command is used to creat an new blank file. To create a new document use the following steps.

Click on File on Menu Bar
Click on NEW
A new menu dialog box appear
Click on Blank Document.
Click OK

OPEN A DOCUMENT:-
OPEN (Ctrl +O)
This procedure is used to open or find a file (document) which already exist.

Click on File on Menu Bar
Click on Open
An open menu dialog box appear on screen. In look in field enter drive namen and folder name where document exist which you want to open.
Enter the name of the file in File name field and then Click open button.

SAVE A DOCUMENT
SAVE (Ctrl + S)This procedure is used to save the active file with its current name or to save file first time.

Click on File on Menu Bar
Click on Save

RENAME (SAVE AS)
RENAME / SAVE AS (F12)
This procedure is used to save the active file with a different file name, or folder or drive.

Click on File on Menu Bar
Click Save As
Enter the new name of the file in File Name field in Save As dialog box
Click Save button

CLOSE A DOCUMENT
CLOSE (Ctrl + F4)

This procedure is used to close the current open file.

Click on File on Menu Bar
Click close.

WORKING ON MULTIPLE DOCUMENTS

At a time you can open more than one file. You can switch from one file to another or from one program to another. When you open a document a button appear on task-bar, click the button on task-bar to switch from one file to another or from one program to another. You can cut, copy, or past text from one document to another.

CUT, COPY, PASTE, PASTE SPECIAL UNDO & REDO OPERATION

CUT (Ctrl + X)
This procedure is used to remove the selection from active document and places it on the clipboard.

Select Text, or Object
Click on Edit on Menu Bar
Click on Cut.

COPY (Ctrl + C)This procedure is used to copy the selection from active document and place it on the clipboard.

Select Text, or Object
Click on Edit on Menu Bar
Click Copy.

PASTE (Ctrl + V)This procedure is used to insert the content of clipboard at the insertion point. This command is available only if you have cut or copied an object, or text.

Place the cursor at the position where you want to paste
Click on Edit on Menu Bar
Click Past.

PASTE Special This procedure is used to insert the content of clipboard at the insertion point or change the format of the text and we can change text into picture format or link. This command is available only if you have cut or copied an object, of links the selection.

Place the cursor at the position where you want to paste
Click on Edit on Menu Bar
Click Paste Special
Paste Special dialog Box Appear
Click Paste or Paste Link radio button
Select format (HTML, PICTURE, etc) from paste special dialog box. Select any option.

UNDO (Ctrl + Z)
This Command is used to reverse the last action performed. For this use the following steps.

Click on edit menu
Click on Undo
Or
On the standard toolbar, click on undo option
Undo many Action You can undo several action at the same time. Follow the following steps.

In the standard toolbar press down arrow next to undo button.
A list of action will appear
Select the action you want to undo.

REDO (Ctrl + Y)
This command is used undo an action. For this use the following steps.
1. Click on Edit Menu
2. Click on Redo
  Or
  On the Standard Tool Bar, click the arrow next to Redo.

FIND, REPLACE, & GO TO COMMANDS

FIND TEXT (Ctrl + F)
This procedure is used to find text or data in open document. To find a particular word or piece of text use the following steps

Click on Edit on Menu Bar
Click Find
Type the word to search in the Find What Field
Click on Find Next to find one by one.

REPLACE TEXT (Ctrl + H)This procedure is used to replace text with another text in the opened document. To replace a particular word or piece of text use the following steps

Click on Edit on Menu Bar
Click Replace
Type the word to search in the Find Field
Type the word to replace the search word in Replace With Field
Click Replace to replace one by one or click Replace all to replace words.

GO TO (Ctrl + G or F5)
This procedure is used to go anywhere else from any place. Use the following steps

Click on Edit Menu
Click on Go To
Click on Go To Tab
Select any option from Go To what list box e.g. Select page No.
Enter page no. in the Enter page number box
Go To button

TEXT, PARAGRAPH, AND PAGE FORMATTING (Ctrl + D)

TEXT (Font):

This procedure is used to change the Text (fonts) format (layout) of the selected text, or to start typing with new format that is to change style, size and color etc. Follow the following steps.

Click on Format on Menu Bar
Click on FONT
Select different option from FONT Menu
Press OK button.

CHANGE CASE OF TEXT (Shift + F3)

This command is used to change case of the selected text to upper or lower case.

Select the text
Click on Format on Menu Bar
Click on Change Case
Select different option from Change Case Menu
Press OK button

PARAGRAPH

This command is used to change the paragraph indents, text alignment, line spacing, pagination and other paragraph formats in the selected paragraph or new paragraph.

Click on Format on Menu Bar
Click on PARAGRAPH
Select different option from PARAGRAPH Menu
Press Ok button.

PAGE FORMATTING

This procedure is used to change the page layout. That is left, right, top, bottom or select paper size. Follow the following steps:

Click on Page setup on file menu
A page setup dialog box appear on screen.
Select different option
Press Ok button.

HEADER AND FOOTER

A header is text that is added to the top margin of every page and footer is text added to the bottom margin of every page. The Header and Footer does not display in Normal view. To see the header and footer, select Print Preview layout from the View menu or click the Print Preview layout button at the bottom left corner of the screen. For Header use the following steps:

Click on View on Menu Bar
Click on Header and Footer
Type Header text in the Header box.

For Footer use the following steps:

Click on View on Menu Bar
Click on Header and Footer
Click on Switch button on Header and Footer toolbar

DATE AND TIME

This command is used to insert date and time in the document. For date and time use the following steps:

Click on Insert Menu on Menu Bar
Click on Date & Time option
Select the format or style of the Date & Time
Press Ok button.
Date and Time menu display on screen. Select any date and time format from available format Field.

BULLETS AND NUMBERING

This command is used to add bullets or numbers to selected paragraph or to new paragraph and modifies the bullets and numbering format.

Click on format on Menu Bar
Click Bullets and Numbering
Select option from Bullets and Numbering Menu
Press Ok button.

COLUMNS AND NUMBERING

This command is used to change the format of the current document page into column. Follow the following steps:

Click on Column in Format Menu
Column dialog box appear on screen
Select one of option among st different option
Press OK button.

DROP CAP

This command is used to Formats a letter, word, ofr select text with a large initial or "dropped" capital letter. A drop cap is traditionally the first letter in a paragraph.

Click on Format on Menu Bar
Click on Drop Cap
Select different option from Drop Cap Menu
Press OK button.

TAB AND MARGINS

TAB

SET TAB STOPS This procedure is used to set tab stop for the current document. The default tab for the tab stop is 0.5" to set tab stop follow the following steps:

Select the paragraph in which you want to insert tab stop.
On format menu, click Tab
A tabs dialog box will appear
In the Tab stop position box, type the position for a new tab
Under Alignment, select the alignment for text typed at the tab stop
Click OK button.

Set tab stops with leader characters

This procedure is used to print some character between tab if there is no text

Select the paragraph in which you want to insert leader character before a tab stop.
On the Format menu, Click Tab.
In the Tab stop position box, type the position for a new tab, or select any existing tab stop to which you want to add leader characters.
Under Alignment, select the alignment for text typed at the tab stop.
Under Leader, click the leader option you want, click Set and press Ok button.

MARGIN / PAGE MARGIN

Page margins are the blank space around the edges of the page. The page setup option in the file menu can be used to set up margin of the paper. There are four types of margin that can be set for a page namely left, right, top, and bottom margins. To set margin follow the following steps.

Click Page Setup on File menu
Page Setup dialog box will appear
Click the Margins Tab
Set margin and press Ok button.

COMMENTS AND FOOT NOTE COMMENTS

COMMENTS
INSERTING COMMENTS Insert comments at the insertion point. When a comment is added, Ms-Word numbers it and records it in a separate comment pane. Ms-Word then inserts a comment reference mark in the document and shades the text that's commented on with light yellow.
To view comments online, rest the pointer on text shaded with light yellow. Ms-Word displays the comments and the name of the comments author in a Screen Use the comment pane to edit and review all the comments in the document. To insert comments follow the following steps:

Select the Text or item you want to comment on
Click on Insert Menu
Type the comment text in the comment pane at the bottom of the screen
To View or Change the Comments follow the following steps

Click on View Menu
Click on Command from drop down menu
In comment pane a list of comments appear select the comment, which you want to change or View.

FOOT NOTES
Footnotes are used in printed document to explain, comment on, or provide references for text in a document. You can include footnotes in the same document. Footnotes appear at the end of each page in a document. In print layout view, click where you want to insert the note reference mark.
use the following steps to insert footnotes.
- On Insert menu, click Footnote.
- Click Footnote radio button from footnote dialog box.
- Under Numbering, click the option you want.
- Click Ok
Word inserts the note number and places in the insertion point next to the note number.
Type the note text.
Scroll to your place in the document and continue typing.

INSERT A PICTURE AND IT'S FORMATTING

PICTURE :-
This command is used to insert picture from available displayed option that is clip art, from file etc.
Pictures are graphics that were created from another file. The include bitmaps, scanned pictures and photographs and clip art. you can change and enhance pictures by using the options on the Picture toolbar and a limited number of options on the Drawing toolbar.
To insert pictures use the following steps:
- Click on Insert on Menu Bar
- Highlight the Picture Drop down menu display
- Click on any required option
- Click on any Picture and then click insert button.
FORMATTING PICTURE :-
To format picture select the picture, click right mouse button on picture, a dialog box appear, click on format picture. A format picture dialog box appear, select different option and then press OK button.

SPELLING AND GRAMMAR CHECK (F7)

Ms-Word provides the facility to check active document for possible spelling and grammer check. Spelling mistakes are mark with red and grammar is marks with green line. To check spelling and grammar use the following steps:

Click on Tool Menu in the menu bar
Click on Spelling and grammar on drop down menu
Spelling and Grammar dialog box appear on screen with two box one is for sentence containing the error and another box for suggestion.
Select different option that is change, ignore etc up to the end document.

AUTO CORRECT

This command is used to correct text automatically as you type, or to store and reuse text and other items you use frequently. To add a new word or sentence in auto correct entry follow the following steps:

On the Tool menu, click Auto Correct
In the Replace box, type a word on phrase that you often mistype or misspell - for example type usu
In the With box, type the correct spelling of the word - for example, type usually
Click Add.

When you type usu it will be replace with usually automatically.

THESAURUS (Shift + F7)

This function is used to replace a word or phrase in the document with a synonym or related word. To look up a words in the thesaurus follow the following step:

Look up words in the thesaurus

Select or type a word for which you want to find a synonum, an antonym, or related words.
Click on the Tool menu, point to Language, and then click Thesaurus.
Select the options you want.

PAGE BREAK

Page break is the point at which one page ends and another begins. When you fill a page with text or graphics, Ms-Word insert an automatic (or soft) page break and start a new page. To force a page break at a specific location, you can insert a manual (or hard) page break.

Insert a manual page break :-

Click where you want to start a new page.
On the Insert menu, click Break
Click Page Break.

SECTION BREAK

A mark you insert to show the end of a section. A section break stores the section formatting element, such as the margin, page orientation, header and footer and sequence of page number. A section break appears as a double dotted line that contains the word "Section Break".

Insert a section break

Click where you want to insert a Section Break
On the Insert menu, click Break.
Under Section break types, click the option that describes where you want the new section to begin
Click OK button

BREAK GROUND

Background can change the look of graphics in your Microsoft Word documents by applying a variety of enhancements, such as lines, fills, shadows, and transparent colors.

ADD SHADING TO A TABLE, A PARAGRAPH, OR SELECTED TEXT

You can use shading to fill in the background of a table, a paragraph or selected text

To add shading to a table, click anywhere in the table. To add shading to specific cells, select the cell, including the end-of-cell marks.
To add shading to paragraph, click anywhere in the paragraph. To add shading to specific text.
such as a word, select the text.
On the Format menu, click Border and shading, and then click the Shading tab.
Select the options you want.
Under Apply to, click the part of the document you want to apply shading to. For example, if you clicked a cell without selecting it in step 1, click Cell. Otherwise, Word applies the shading to the entire table.

CHANGE A FILL COLOR IN A DRAWING OBJECT

Select the drawing object you want to Chang.
On the Drawing toolbar

If you don't see the color you want, click More Fill Color. Click a color on the Standard tab, or click the Custom tab to mix your own color, and the click OK.

TABLE OF CONTENTS

What is a table of contents?

A table of contents is a list of the headings in a document that you can insert in a specific location. You can use a table of contents to get an overview of the topics discussed in a document or to quickly navigate to a topic. You can create a table of contents for a document that you plan to print as well as view in Word. For example, when you display the document in print layout view, the table of contents includes pages numbers along with the headings. When you switch to web layout view, the heading are displayed as hyperlinks so that you can jump directly to a topic.

CREATING A TABLE OF CONTENTS

To create a table of contents, use one of the following methods to specify the readings you want to include:

Build-in heading style. You can apply the built-in heading styles (Heading 1 through Heading 9).

CREATE A TABLE OF CONTENTS BY USING BUILT-IN HEADING STYLES

In your document, apply built-in heading styles (Heading 1 through Heading 9) to the headings you want to include in your table of content.
Click where you want to insert the table of contents.
One of the Insert menu, click Index and Tables, and the click the Table of Contents tab.
Do one of the following:
to use one of the available designs, click a design in Formats box.
To specify a custom table of contents layout, choose the options you want.
Select any other table of contents options you want.

HYPERLINS (Ctrl + K)

This command is used to link a document, web page or any other file to a file to a specific word or text. Hyperlink is coloured and underlined texst or a graphic that you can click to go to a file, a location in a file, and an HTML page on the World Wide Web.

Follow the following steps:

Select the text or drawing object you want to display as the hyperlink, and the click hyperlink on Insert Menu.
An Insert Hyper link Dialog Box appear on screen
Enter name of the file or web page name in the type file or web page name field or click on the under browse to locate drive or file.
Press OK button.

BOOKMARK

A bookmark is an item or location in a document that you identify and name for future reference. You can use bookmarks to quickly jumps to a specific location, create cross-references, mark page ranges for index entries and son on.

ADD BOOKMARK

Select an item you want a bookmark assigned to or click where you want to insert a bookmark
On the Insert menu, click Bookmark.
Under Bookmark name, type or select a name
Click Add.

SHOW BOOKMARKS IN A DOCUMENT

On the Tool menu, click Option, and then click the View tab.
Select the Bookmarks check box.

GO TO SPECIFIC BOOKMARK

On the Insert menu, click Bookmark
Under Bookmark name, click the bookmark you want to go to.
Click Go To.

TABLE

A table is made up of rows and columns of cells that you can fill with text and graphics. Table are often used to organised and present information, but they have a variety of other uses as well. You can use tables to align numbers in columns, and then sort and perform calculations on them. You can also use tables to create interesting page layouts and arrange text and graphics.

INSERT TABLE

Insert a table in document withe number of row and column you specify. To insert a table follow the following steps:

Click on Table menu.
Point to insert Click on Table
Insert Table dialog box appear on screen
Enter no of Column in Column box
Enter no of Row in Row box
Click on OK button.

Add Rows, Columns or cell to a table

Select the number of row, column or cell you want to insert / add.
Click on the Table menu, point to Insert, and then click Columns to the left, Right . Or row above or below or select cell.

DELETE CELLS, ROWS, OR COLUMNS FROM A TABLE

Select the cells, rows, or columns you want to delete.
On the Table menu, point to Delete, and then click either Columns, Rows, or Cells.

MERGE CELLS INTO ONE CELL IN A TABLE

You can combine two or more cells in the same row or column into a single cell. To merge cell follow the following steps:

Select cells that you want to merge
Click on Table menu
Click on Merge Cell.

SPLIT CELL

Split the selected cell into a number of row and column you enter. To split cell follow the following steps

Select cells that you want to split
Click on Table menu
Click on Split Cell, a split cell dialog box appear
Enter No of Column in Column Box
Enter No of Row in Row Box
Click OK button.

FORMULA IMPLEMENTATION

Perform calculation in a table

Click the cell in which you want the result to appear.
On the Table menu, click Formula.
If Word proposes a formula that you do not want to use, delete it from Formula box.
In the Paste function box, click a function.
In the Number format box, enter a format for the number, For example, to display the numbers as a decimal percentage, click 0.00%.
Press Ok button.

DOCUMENT PRINTING

SELECTION OF PRINTER
When you want select printer follow the following steps
- Click on Print command in File menu
- Click on Print, Print Dialog Box appear
- Select Printer Name from Name Box.
If printer is not install then follow the following steps
Printer & its Installation:
This procedure is used to set up printer or to add printer.

Click on Printer icon in Control Panel
Double click Add Printer.
The Add Printer wizard box display on screen.
Click Next button.
Select the printer name from manufactures list box
Select model of printer from printers list box and click next.
Click next thrice and then click finish.

PRINTER SETTINGS
To set printer properties and select different options follow the following steps

Click on Print on File menu
Click on Print, Print dialog Box appear
Click on Properties Button, select different properties and then press OK button.
Click on Option button select different option and the press OK button.

PRINT PREVIEW (Ctrl + F2)
Print Preview is a vie that shows how a document will lock when you print it. You can view multiple pages at a time magnify or reduce the size of the pages on the screen, check page break, and make changes to text and make changes to text and formatting.
To display document in print preview follow the following steps.

Click Print Preview in File Menu
A print preview dialog box appears, select different option and then press close button.

PRINT AND PAGE SETUP

PRINT (Ctrl + P)
This command is used to print the active document of selected items. To select print option use the following steps:

Click print on file menu, print dialog box appear
Select different option. e.g. All or current or page. Number of copies, printer name etc
Press OK button.

PAGE SETUP
Page setup is used to set paper margin, size, paper source and layout of active file. To set paper setup follow the following steps:

Click on page setup on file menu
Click on margin tab select different margin
Click on paper size tab to select paper size
Click on paper source tab to select paper source
Click on Layout tab to select paper layout
Click on Ok button.

SHORT CUT KEY

Ctrl + C
This command is used to copy text or graphics
Twice press Ctrl + C
This command is used to display the Clipboard
Select text press F2 (then move the insertion point and press ENTER)
This command is used to move the text or graphics
Alt + F3
This command is used to create Auto Text
Ctrl + V
This command is used to Paste the Clipboard contents, Text or Graphics to your desire place.
Ctrl + Shift + F3
This command is used to Paste the Spike contents.
Alt + Shift + R
This command is used to copy the header and footer used in the previous section of the document.

SHORT KEY OF CHANGE OR RESIZE THE FONT

Ctrl + Shift + F
This command is used to change the font.
Ctrl + Shift + P
This command is used to change the font size.
Ctrl + Shift + >
This command is used to increase the font size by 2 point.
Ctrl + Shift + <
This command is used to decrease the font size by 2 point.
Ctrl + [
This command is used to increase the font size by 1 point.
Ctrl + ]
This command is used to decrease the font size by 1 point.

SHORT KEY FOR APPLY CHARACTER FORMATS

Ctrl + D
This command is used to change the formatting of characters (Font command in Format menu).
Shift + F3
This command is used to change the case of letters.
Ctrl + Shift + A
This command is used to format all letters as all capitals.
Ctrl + B
This command is used to apply bold formatting to text.
Ctrl + U
This command is used to apply an underline the text.
Ctrl + Shift + W
This command is used to underline words but not space.
Ctrl + Shift + D
This command is used to double undline the text.
Ctrl + Shift + H
This command is used to formatting hidden text.
Ctrl + Shift + K
This command is used to format letters as small capitals.
Ctrl + Equal Sign
This command is used to apply subcript formatting (automatic spacing).
Ctrl + Shift + Plus Sign
This comman d is used to supercript formating (automatic spacing).
Ctrl + Spacebar
This command is used to remove manual character formatting.
Ctrl + Shift + Q
This commamd is used to change the selection to the symbol font.

SHORT CUT KEY OF PARAGRAPHS ALIGNMENT

Ctrl + E
Thsi command is used to start the paragraph from centre.
Ctrl + J
This command is ued to justify a paragraph.
Ctrl + L
This command is used to start the paragraph from left side.
Ctrl + R
This command is used to start the paragraph from right side.
Ctrl + M
This command is used to indent a paragraph from the left side.
Ctrl + Shift + M
This command is used to remove a paragraph indent from the left side.
Ctrl + T
This command is used to create a hanging indent.
Ctrl + Shift + T
This command is used to reduce thye hanging indent.
Ctrl + Q
This command is used to remove formatting.

SHORT CUT KEY OF MOVING CURSOR

Home
This command is used to go to the begining of a comment.
End
This command is used to go to the end of a comment.
Ctrl + Home
This command is used to go to the begining of the list of comments.
Ctrl + End
This command is used to go the end of the list of the comments.

COMPUTER APPLICATIONS IN BUSINESS

DEFINE OPERATING SYSTEM & IT'S CLASSIFICATION:

Operating System:-

Operating System is a group of program that controls all operations of computer system and its components. An operating system is an integrated collection of computer resources and special resources that are used to manage overall operations. A computer can do nothing without Operating System. Without operating any computer cons not work. User interacts with computer through Operating System. Is converted to a computer, the operating system you are running and working properly check all parts of the computer. Operating system manages all operation on computer after loading. Some popular operating system for IBM PC-DOS, MS Windows -2000, OS / 2 and unduz- XP.

Types of Operating System:-

Operating system is classified according to the criterion, which is mentioned below.

Signal User Operating System
Multi User Operating System

Single User Operating System:-

Allows only one user to use single user operating system. For example DOS.

Multi User Operating System :-

Multi-user more time to use the operating system in a system that allows a user. For example Windows XP, LINUX, XENIX, Novel Netware etc.

DOS (Disk Operating System) :-

DOS is Disk Operating System. A town on the computer disk because it is the disk operating system. It and manage information flow to different parts of the computer system. MS-DOS is like an interpreter between you and your computer. It helps you to interact with your disk, printer etc. MS-DOS is command driven operating system.

There are two types of DOS commands

1. Internal Commands

2. External Commands

INTERNAL COMMANDS :-

Internal commands are stored in the COMMAND.COM file and loaded into memory when you start your computer. Such as DIR, COPY etc. Various internal commands are listed below:

CLS Command :- This command is used to clears the screen.

Syntax:

CLS

e.g.

C\:>cls (Press Enter Key)

DIR Command :- This command is used to display the contents of a directory sub directory.

Syntax:

DIR/Switches

e.g.

C\:>DIR (Press Enter Key) To display directory.

C\:>DIR/P (Press Enter Key) To Display Directory Page wise.

C\:> DIR/W (Press Enter Key) To Display directory width wise.

C\:> DIR/W/P (Press Enter Key) To Display directory width and page wise both.

C\:> DIR A*.* (Press Enter Key) To Display file name which is started from A.

CHDIR/CD :- It stands for change directory. This command is used to changes the current working directory to another directory of display the name of the current directory.

Syntax:

CD or CD DIRECTORY NAME

e.g.

C:\>CD GCC (Press Enter Key ) or

C:\>CHDIR GCC (Press Enter Key)

C:\>CD(Press Enter Key) Change to root directory

C:\>CD..(Press Enter Key) Change to present directory.

MKDIR / MD :-

It stands for make directory. It uses for creating a subdirectory or branch of a root directory.

Syntax:

MD directory name (Press Enter Key)

e.g.

C:\>MKDIR GCC (Press Enter Key) or

C:\>MD GCC (Press Enter Key)

RMDIR / RD :-

RD stands for remove directory. Through this command, we can remove any existing empty directory.

Syntax:

RD Directory Name

e.g.

C:\>RD Directory Name (Press Enter Key)

C:\>RD GCMS (Press Enter Key) or

C:\>RMDIR GCMS (Press enter Key)

TIME :-

Time uses to change the systems’ time.

Syntax:

TIME

For example C:\>TIME (Press Enter Key)

The Time is displayed on the screen in the following style:

Hours: Minutes: Second: Hundreds

Hours specify the hours. Valid values are 0 to 23.

Minutes specify the minute. The correct values are from 0 to 59.

Second specify the second. The correct values are from 0 to 59.

Hundredths specify the hundredth of a second. Valid Values are 0 to 99

A/P specify A.M. Or after lunch for 12 hours

DATE :-

This command is used display or changes the date of the system if necessary.

Syntax:

DATE

Date is displayed on the screen in the following manner:

DATE [mm-dd-yy]

mm It mean month i.e. 1 - 12.

dd It means day i.e. 1 - 31.

yy It means year i.e. 1991, 1992.

For example C:\> DATE (Press Enter Key)

VER :-

It is used to display the version of the command DOS, running

Syntax:

VER

C:\>VER (Press Enter Key)

VOL :-

This command is used to display the disk volume label if it exists.

Syntax:

VOL

e.g.

C:\>VOL (Press Enter Key) or

C:\>VOL A: (Press Enter Key)

INTRO TO I.T.

MICROSOFT WORD

COMPUTER APPLICATIONS IN BUSINESS

THE IMPACT OF AI ON THE FUTURE OF HUMAN LIFE

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